Privacy Policy

Vidaris Institute Pvt. Ltd. (“Vidaris Overseas”, “we”, “us” or “our”) is an education consultancy that helps students and their families discover, apply to and enrol at universities abroad. We take the privacy of the students, parents and guardians who trust us seriously.

This Privacy Policy describes what information we collect, why we collect it, how we use and protect it, and the choices you have. By using our website, requesting a consultation, or engaging our counselling services, you agree to the practices described here.

We only collect information that helps us guide your study-abroad journey. This falls into a few broad categories:

Personal details

• Your name, date of birth, gender and nationality
• Contact details such as email address, phone number and city of residence
• Passport or government ID details where required for an application or visa

Academic information

• Marksheets, transcripts and certificates from your school or previous institutions
• Standardised test scores (e.g. IELTS, TOEFL, GRE, GMAT, SAT)
• Statements of purpose, essays, references and other application materials you choose to share

Usage data

• Pages you visit on our website and the links you interact with
• Device, browser and approximate location information collected through cookies and analytics tools
• Records of your enquiries, appointments and communications with our counsellors

We use the information we collect to:

• Provide personalised counselling and shortlist suitable courses and universities
• Prepare and submit applications to institutions on your behalf, with your consent
• Communicate with you about deadlines, documents, scholarships and next steps
• Respond to your enquiries and provide customer support
• Improve our website, services and the quality of our guidance
• Comply with legal obligations and prevent misuse of our services

We do not sell your personal information, and we do not use your academic records for any purpose other than supporting your applications and the services you have requested.

To progress an application, we share relevant parts of your profile with the universities and their authorised representatives you choose to apply to. This may include your academic records, test scores and application documents. We share this information only where it is necessary to process an application you have asked us to submit.

We may also share limited information with:

• Trusted service providers who help us operate (for example, secure document storage or email delivery), bound by confidentiality obligations
• Government or visa authorities where required as part of your admission or immigration process
• Authorities or advisors when required by law, regulation or a valid legal request

University partners are independent organisations with their own privacy practices. Once your information is submitted to an institution, its handling is governed by that institution's policies.

Our website uses cookies and similar technologies to keep the site working, remember your preferences and understand how visitors use our pages. You can control cookies through your browser settings. For full details, please see our Cookie Policy.

We apply reasonable technical and organisational measures to protect your information against loss, misuse and unauthorised access. These include restricted access to records, secure storage and staff confidentiality obligations. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

We retain your information for as long as needed to provide our services and to meet legal, accounting or reporting requirements. Where information is no longer required, we take steps to delete or anonymise it. You may ask us to remove your information sooner, subject to any records we are required to keep.

Subject to applicable law, you have the right to:

• Access the personal information we hold about you
• Request correction of information that is inaccurate or incomplete
• Request deletion of your information where there is no ongoing need to retain it
• Withdraw your consent to further processing at any time
• Object to, or ask us to restrict, certain uses of your information

To exercise any of these rights, email us at admissions@vidarisoverseas.com. We may ask you to verify your identity before acting on a request.

Our services are intended for students who are pursuing higher education. Where an applicant is a minor, we expect a parent or guardian to be involved and to provide consent on their behalf. We do not knowingly collect information from children without appropriate guardian consent. If you believe a minor has provided us information without such consent, please contact us so we can address it.

Our website may contain links to university websites, scholarship portals and other third-party resources. We provide these for your convenience and are not responsible for the content or privacy practices of those sites. We encourage you to review the privacy policy of any website you visit.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will revise the “Last updated” date above. We encourage you to review this page periodically.

If you have any questions about this Privacy Policy or how we handle your information, please reach out to us:

• Email: admissions@vidarisoverseas.com
• Address: 3rd Floor, Cyber Heights, HITEC City, Hyderabad, Telangana 500081